Here’s the system: make a single list of your tasks. One List. Put everything you have to do here. Each day, pick some things from that One List to focus on.
That’s the system.
Go through your emails, and for each one that’s been sitting there, add a task to the One List. Star the email and archive it so it’s out of your inbox. Repeat until your inbox is empty. Do the same with messages you haven’t responded to because they contain a task or decision. Emails and message apps aren’t meant to store your tasks.
Maybe you have a bunch of things on your computer desktop. Go through those and put them on the One List.
Go through your Ten Thousand Browser Tabs and take the tasks each one represents, put it on your One List, and bookmark and close the tab.
OK, now you have One List. Things should be a lot simpler (some possible additions are below in the last section). There’s a good chance you’re feeling overwhelmed. That means we need to talk about the underlying mental model of this One List simple system.
The Underlying Mental Model
The reason why a long list is overwhelming is because underneath the task list is a view: 1) we think this is a list that we need to finish; and 2) we fear that if we can’t finish it or at least stay on top of it, we will be inadequate in some way. We base our self-worth and safety on whether we can finish this list … but it’s too long to finish! In fact, a task list will never be done, even when you die.
This is an unhelpful mental model that produces stress and overwhelm.
Instead, I propose a different view: Tasks are options that we can use as we create the art of our lives.
Imagine you have a big palette of paints, and you get to use them to paint your art on a canvas. You don’t feel like you need to finish all the paints on the palette, right? It’s not a matter of getting them all done so you can avoid feeling inadequate.
Instead, the paints are your supplies for making art. They’re things you can dip your brush into, to create the art of your life.
You can have fun with your art. You can fully express yourself and the deepest truth of yourself. It’s a whole different game.